Explanatory statement regarding the processing of personal data

Employees

The explanatory data containing details regarding the processing of our employees' personal data is prepared in a way that is accessible only to employees,

 If you are a former employee of Imtilak Real Estate, you have the right to access information related to the processing of your personal data by submitting a personal request for this information as stated in this explanatory statement.

Job Candidates  

Personal Identification Information

Personal data subject to processing

·         Name and surname

·         Date of birth

·         Place of birth

·         Gender

·         Turkish ID number

·         Passport number

·         Photo

·         Nationality

·         Military service document/exemption document

·         Marital status

·         Driver’s license information

·         Number of family members

·         Number of children

·         Signature

Purposes of processing personal data

Conducting activities in accordance with the law, carrying out and following up legal transactions, providing information to responsible persons, institutions, and relevant authorities, planning human resources activities, managing the process of selecting job candidates/intern students and placing them in appropriate positions, managing the process of reviewing job applications, conducting company activities/supervision.

Legal grounds for processing personal data

Imtilak Real Estate processes your personal identification data for the purposes mentioned above based on the following legal grounds set out in Article 5 of the Personal Data Protection Law:

·         If the processing of personal data is required for both parties to a contract, provided that it is directly related to the conclusion and fulfillment of the contract.

·         If the processing of data is necessary for the legitimate interests of the data controller, provided that it does not violate the fundamental rights and freedoms of the data subject.

Methods of collecting personal data

Your personal identification data is collected through printed and electronic application forms, documents and information sent by the data subject via email, as well as through contracts, recruitment platforms, and information systems.

Contact Information

Personal data subject to processing

·         Email address

·         Work phone number

·         Mobile phone number

·         Residence address – postal address

Purposes of processing personal data

Conducting activities in accordance with the law, carrying out and following up legal transactions, providing information to responsible persons, institutions, and relevant authorities, planning human resources activities, managing the process of selecting job candidates/intern students and placing them in appropriate positions, managing the process of reviewing job applications, conducting company activities/supervision.

Legal grounds for processing personal data

Imtilak Real Estate processes your contact data for the purposes mentioned above based on the following legal grounds set out in Article 5 of the Personal Data Protection Law:

·         If the processing of personal data is required for both parties to a contract, provided that it is directly related to the conclusion and fulfillment of the contract.

·         If the processing of data is necessary for the legitimate interests of the data controller, provided that it does not violate the fundamental rights and freedoms of the data subject.

Methods of collecting personal data

Your contact data is collected through printed and electronic application forms, documents and information sent by the data subject via email, as well as through contracts, recruitment platforms, and information systems.

Job Information

Personal data subject to processing

·         Reference information

·         CV information

·         Job information/current job title

·         Department information of the applicant

·         Job title applied for

·         Salary information

·         Expected salary information

·         Workplace information

·         Start and end date of previous employment

·         Previous job salary information

·         Reason for leaving previous job

·         Travel ban information

·         Cover letter

Purposes of processing personal data

Planning human resources activities, managing the process of testing job candidates/intern students and placing them in appropriate positions, managing the process of reviewing job applications.

Legal grounds for processing personal data

Imtilak Real Estate processes your job data for the purposes mentioned above based on the following legal grounds set out in Article 5 of the Personal Data Protection Law:

·         If the processing of personal data is required for both parties to a contract, provided that it is directly related to the conclusion and fulfillment of the contract.

·         If the processing of data is necessary for the legitimate interests of the data controller, provided that it does not violate the fundamental rights and freedoms of the data subject.

Methods of collecting job data

Your job data is collected through electronic and printed application forms, reference information you provide, information obtained from job platforms, and email platforms.

Professional Experience Information

Personal data subject to processing

·         Training and education information

·         Professional information

·         Educational status

·         Certificate information

·         Course information

·         Training certificate information

·         Previous work experience information

·         Vocational qualification certificate level 4/5

·         Foreign language test

·         Computer usage information

·         Commercial vehicle driver’s license information

·         Competency information

Purposes of processing personal data

Conducting activities in accordance with the law, carrying out and following up legal transactions, providing information to responsible persons, institutions, and relevant authorities, planning human resources activities, managing the process of selecting job candidates/intern students and placing them in appropriate positions, managing the process of reviewing job applications, conducting company activities/supervision.

Legal grounds for processing personal data

Imtilak Real Estate processes your professional data for the purposes mentioned above based on the following legal grounds set out in Article 5 of the Personal Data Protection Law:

·         If the processing of personal data is required for both parties to a contract, provided that it is directly related to the conclusion and fulfillment of the contract.

·         If the processing of data is necessary for the legitimate interests of the data controller, provided that it does not violate the fundamental rights and freedoms of the data subject.

Methods of collecting personal data

Your professional experience data is collected through printed and electronic personal application forms, documents you submit, job platforms, email, and contracts.

Location Security Information

Personal data subject to processing

●        CCTV system camera recordings.

Purposes of data processing

Managing control/discipline processes, maintaining your location security, managing/supervising work activities, ensuring the protection of movable property and assets, creating and tracking visitor records.

Legal grounds for processing personal data

Imtilak Real Estate processes your location security data for the purposes mentioned above based on the following legal grounds set out in Article 5 of the Personal Data Protection Law:

·         If the processing of data is necessary for the legitimate interests of the data controller, provided that it does not violate the fundamental rights and freedoms of the data subject.

Methods of collecting personal data

Your location security data is collected through electronic devices and CCTV system cameras.

Special Category Personal Data

Special category information includes data related to a person's racial and ethnic origin, political opinions, religion, sect or other beliefs, data related to clothing and appearance, data regarding membership in an association, foundation, or fund, data related to health and sexual life, data related to legal penalties and court proceedings, data related to security measures, as well as biological and genetic data.

Health Information

Personal data subject to processing

●        Information related to disability status

●        Information in the mental health document.

Purposes of data processing

Managing the process of selecting job candidates/intern students and placing them in appropriate positions, managing the process of reviewing job applications, planning human resources activities, managing occupational safety activities.

Legal grounds for processing personal data

Imtilak Real Estate processes your health data for the purposes mentioned above based on the following legal grounds set out in Article 6 of the Personal Data Protection Law:

·         Personal data related to an individual's health and sexual life can be processed by persons or institutions legally obliged to maintain confidentiality, based on legal grounds and without the need for the explicit consent of the data subject, solely for the protection of public health, preventive medicine, medical diagnosis, the management of treatment and care services, and the planning of health service financing.

If it is necessary to process personal data for reasons other than those mentioned above, this will be done after obtaining your explicit consent.

Methods of collecting personal data

Your health data is collected from printed application forms and information and documents you send via email.

Information related to legal penalties, judicial decisions, and security measures

Personal data processed

●        Criminal record

Purposes of data processing

Conducting and following up legal transactions, managing/supervising work activities, managing contract processes, planning human resources activities.

Legal grounds for processing personal data

Imtilak Real Estate processes your information related to legal penalties, judicial decisions, and security measures for the purposes mentioned above based on the legal grounds set out in Article 6 of the Personal Data Protection Law, which states:

·         In cases stipulated by law, personal data other than those mentioned in the first paragraph and related to an individual's health and sexual life may be processed based on legal grounds without the explicit consent of the data subject.

·         If it is necessary to process personal data for reasons other than those mentioned in Article 6 of the Personal Data Protection Law, this will be done after obtaining your explicit consent.

Methods of collecting personal data

Your personal data related to legal penalties, judicial decisions, and security measures is collected through the documents and information you provide to us.